Create a Feedback Loop
Team members will be more likely to submit a Weekly Report if they know you’re going to read it and acknowledge what they’ve written. When a team member submits a report, thank them for sharing their feedback and follow up on anything that stood out to you in their report.
Bribery Works Too
A lot of business owners who find success with Weekly Report Tool incentivize their team with positive reinforcement. It may sound funny, but bribery works! Maybe whoever fills out a Weekly Report one week gets a pizza party or a Starbucks gift card. You can get creative with this one!
Care About the Whole Person
There’s a difference between a team member and an employee. An employee shows up to do the job and collect a paycheck, but a team member is bought into the vision and knows that you, as the leader, care about them as a person. Encourage your team to share highs and lows in their personal life too. Because life is not just all about work.
Celebrate the Wins
Everyone loves to be celebrated. So when a team member shares an accomplishment in their Weekly Report, acknowledge it and celebrate it in front of the whole team. It’ll mean more to them than you even realize.
Address the Negatives
While most of the feedback you’ll get in Weekly Reports will be positive, sometimes a team member may share something negative. That’s okay. You want them to be honest. But be sure to follow up with them and ask them how you can help solve the problem.
The quality of the information in the Weekly Reports will increase as trust increases. Every time you acknowledge and address feedback from Weekly Reports, you're showing your team that you don’t take their responses lightly. And as a result, they’ll be more transparent and vulnerable with you in the future.
Don’t Give Up
New habits can be hard to form, so don’t get discouraged if you don’t get 100% Weekly Report participation from your team right off the bat. Keep reminding them why it’s important, both for them and for you.
Help Your Team Get Started
(Here's an example of what you can expect from your team)